Avoid Common Administrative Resume Mistakes in Australia

Applying for administrative roles in Australia can be competitive, with many candidates vying for the same positions. A resume or CV filled with errors can severely hinder your chances of getting noticed by recruiters. It’s essential to check your resume for common mistakes early on to avoid repeated rejections.

Mistake #1 – Poor Formatting

Why this hurts

Poor formatting can make your resume hard to read, leading to frustration for recruiters. Simple mistakes like inconsistent font sizes or spacing can distract from your qualifications.

Example

• Bad: Use of multiple font types and sizes.
• Better: Consistent use of one font type and size throughout.

How to fix

• Use a clean, professional template and maintain consistent formatting.

Mistake #2 – Generic Objective Statement

Why this hurts

A vague or generic objective doesn’t convey your specific interest in the role. Recruiters prefer tailored statements that reflect your goals and fit the job description.

Example

• Bad: “Seeking a challenging position.”
• Better: “Looking to leverage my organizational skills in an administrative assistant role.”

How to fix

• Customize your objective statement for each application to align with the job's requirements.

Mistake #3 – Listing Duties Instead of Achievements

Why this hurts

Simply listing job duties can make your resume blend in with others. Recruiters want to see how you added value in your previous roles.

Example

• Bad: “Managed office supplies.”
• Better: “Reduced office supply costs by 20% through strategic vendor negotiations.”

How to fix

• Focus on quantifiable achievements that demonstrate your impact.

Mistake #4 – Ignoring Keywords

Why this hurts

Failing to include relevant keywords can lead to your resume being filtered out by ATS. Recruiters search for specific terms related to the role.

Example

• Bad: Not mentioning “document management.”
• Better: Including “document management” in your skills section.

How to fix

• Analyze the job description for keywords and incorporate them naturally into your resume.

Mistake #5 – Using Unprofessional Email Addresses

Why this hurts

An unprofessional email address can create a negative impression. Recruiters may question your professionalism based on it.

Example

• Bad: “[email protected]”
• Better: “[email protected]”

How to fix

• Create a professional email address using your name.

Mistake #6 – Overloading with Information

Why this hurts

Too much information can overwhelm recruiters. They prefer concise resumes that highlight key qualifications.

Example

• Bad: A two-page resume with excessive details.
• Better: A one-page resume focused on relevant experience.

How to fix

• Limit your resume to one page if possible, focusing on the most relevant information.

Mistake #7 – Not Tailoring Your Resume

Why this hurts

A one-size-fits-all approach may not resonate with recruiters. Tailoring your resume shows you understand the specific requirements of the role.

Example

• Bad: Using the same resume for every application.
• Better: Customizing your resume for each role with relevant skills and experiences.

How to fix

• Adjust your resume for each application to emphasize the most relevant qualifications.

Mistake #8 – Lack of Contact Information

Why this hurts

Without your contact information, recruiters can't reach you for interviews. Omitting this crucial element can lead to missed opportunities.

Example

• Bad: No phone number or email provided.
• Better: Clear contact information at the top of your resume.

How to fix

• Ensure your contact information is prominently displayed at the top of your resume.

Entry-Level

Entry-level candidates often highlight irrelevant experience instead of transferable skills. Focus on relevant coursework or internships that demonstrate your abilities.

Mid-Level

Mid-level professionals may neglect to showcase their leadership experience. Make sure to include examples of how you've led teams or projects.

Senior / Lead

Senior candidates sometimes overlook the need for clarity in their extensive experience. Highlight key achievements and avoid jargon that might confuse recruiters.

• Ensure consistent formatting throughout.
• Customize your objective for each role.
• Highlight achievements, not just duties.
• Include relevant keywords from job descriptions.
• Use a professional email address.
• Keep it concise, ideally one page.
• Tailor your resume for each application.
• Provide clear contact information.
• Check for ATS compatibility.
• Review for common mistakes using an expert service.

Your resume is your first impression. Don't let simple mistakes cost you interviews. Review and enhance your resume with the help of mistakes.cv.

Start today and increase your chances of landing your desired administrative role!