Top Administrative Resume Mistakes to Avoid in New Zealand

Applying for an administrative position in New Zealand can be competitive. A well-crafted resume is crucial because many candidates get overlooked due to common mistakes. Submitting a resume that lacks clarity or relevance can significantly reduce your chances of being invited for an interview. It's advisable to review your resume to catch these errors early on to avoid repeated rejections.

Mistake #1 – Poor Formatting

Why this hurts

Inconsistent formatting distracts recruiters and may give the impression of disorganization. ATS systems may also struggle to parse poorly formatted resumes.

Example

• Bad: Using different fonts and sizes throughout the resume.
• Better: Consistently using one font type and size for all sections.

How to fix

• Choose a professional font and maintain uniformity in size and style.

Mistake #2 – Vague Job Descriptions

Why this hurts

Vague descriptions fail to convey your specific contributions and may lead recruiters to overlook your experience. ATS systems prefer clear, keyword-rich descriptions.

Example

• Bad: 'Responsible for office tasks.'
• Better: 'Managed scheduling and coordinated office supplies, resulting in a 20% reduction in overhead costs.'

How to fix

• Use action verbs and specific metrics to describe your responsibilities and achievements.

Mistake #3 – Ignoring Keywords

Why this hurts

Not including relevant keywords can cause your resume to be filtered out by ATS. Recruiters often search for these keywords to determine fit.

Example

• Bad: Generic skills listed without context.
• Better: Tailored skills such as 'calendar management' and 'customer service excellence.'

How to fix

• Review the job description and include specific keywords related to the role.

Mistake #4 – Lack of Tailoring

Why this hurts

A generic resume suggests a lack of interest in the specific role, which can be off-putting to recruiters. ATS may also prioritize tailored resumes.

Example

• Bad: Sending the same resume for every application.
• Better: Customizing each resume to highlight relevant skills and experiences.

How to fix

• Revise your resume for each application to align with the job description.

Mistake #5 – Omitting Soft Skills

Why this hurts

Administrative roles require strong interpersonal skills. Failing to mention these may lead recruiters to question your fit.

Example

• Bad: 'Worked in an office.'
• Better: 'Collaborated with cross-functional teams to enhance office efficiency.'

How to fix

• Include soft skills that are relevant to the job, supported by examples.

Mistake #6 – Ignoring Experience Gaps

Why this hurts

Unexplained gaps may raise concerns for recruiters regarding your employment history. ATS may flag incomplete timelines.

Example

• Bad: Leaving gaps without explanation.
• Better: '2019-2020: Took time off for personal development.'

How to fix

• Address gaps transparently, focusing on what you learned or accomplished during that time.

Mistake #7 – Overloading with Jargon

Why this hurts

Using excessive jargon can confuse recruiters and ATS systems, leading to misinterpretation of your qualifications.

Example

• Bad: 'Utilized multifaceted methodologies.'
• Better: 'Implemented effective project management techniques.'

How to fix

• Use clear language and explain any industry terms that are necessary.

Mistake #8 – Lack of Contact Information

Why this hurts

Missing contact details can prevent recruiters from reaching you, ultimately costing you opportunities.

Example

• Bad: No phone number or email listed.
• Better: Clearly listing your name, phone number, and email at the top.

How to fix

• Ensure your contact information is prominently displayed and up to date.

Entry-Level

Entry-level candidates often struggle with showcasing relevant experience. Common mistakes include generic job descriptions and lack of applicable skills. It's vital to highlight internships or volunteer work as relevant experience.

Mid-Level

Mid-level applicants may overlook the need for specific achievements and metrics. It's important to focus on how you added value in previous roles, rather than just listing duties.

Senior

Senior candidates sometimes fail to indicate leadership and strategic thinking. Clearly demonstrating how you've driven change or led teams can set you apart. Tailor your resume to reflect these seniority signals.

• Ensure consistent formatting throughout your resume.
• Use specific, tailored job descriptions with metrics.
• Incorporate relevant keywords from the job description.
• Customize your resume for each application.
• Mention both hard and soft skills relevant to the role.
• Address any employment gaps transparently.
• Avoid excessive jargon; use clear language.
• Double-check that your contact information is complete.
• Use a standard file format like PDF or Word.
• Consider a professional review for hidden mistakes.

Don't let resume mistakes hold you back from landing that administrative role. Use this guide to identify and rectify common pitfalls.

For a thorough review, consider using mistakes.cv to ensure your resume is polished and ready for your next application.